Stage Change Automations allow you to automatically send text messages to candidates as they move through stages in a Greenhouse job pipeline.
IMPORTANT: Automated stage change texts are scheduled to send 5 minutes after a candidate is moved to a new stage in Greenhouse.
This 5-minute delay gives your team time to make quick edits, corrections, or stage changes before the text is sent, helping reduce candidate confusion and accidental messages.
How to Set Up Stage Change Automations
1. Create your stage change templates
Create the text templates you’d like to send for each stage.
Tips:
Use available job tokens to personalize messages automatically
Use SmartDraft AI to optimize wording, tone, and deliverability
2. Enable automations for a job
From an open job:
Toggle the desired stage to On
Select the template you want to use
Choose the sender for the automated text
Click Save once you’ve finished configuring all stages
3. Confirm automations are active
Once enabled, you’ll see the Keeyora SMS Automations Active icon next to active stages in the pipeline view:
